PRIVACY POLICY

Tatsuno Corporation’s Personal Information Protection Policy

We at Tatsuno Corporation (Head Office: 2-6, Mita 3-Chome, Minato-ku, Tokyo Japan; President: Hiromichi Tatsuno) have established the following “Personal Information Protection Policy” regarding the handling of information that can identify specific individuals such as customers and business partners (hereinafter referred to as “Personal Information”) handled in the course of conducting our business, and are committed to protecting such information.

Acquisition of personal information

• We will acquire personal information through legal and fair means.

Use of personal information

• We will specify and clarify as much as possible the purposes for which we use the personal information we acquire.
• Personal information will be used by individuals with authority in accordance with their specific duties, within the scope of the purpose of use and to the extent necessary for business purposes.

Disclosure and provision of personal information to third parties

Except in the following cases, we will not disclose or provide personal information to third parties without the prior consent of the person concerned.

1. Cases in which we disclose or provide information to outsourcing partners within the scope necessary for business purposes
   
2. Cases in which our business is succeeded due to a merger, corporate split, business transfer, or other reasons
   
3. Cases based on laws and regulations
   

Management of personal information (security control measures)

• In order to prevent unauthorized access to personal information, as well as the loss, falsification, leakage, etc. of personal information, we will establish and maintain our Personal Information Protection Policy based on our internal rules pertaining to the handling of personal information, appoint a person in charge, and clarify his/her authority.
  We will regularly educate and train our employees on precautions regarding the handling of personal information. We will take necessary and appropriate security control measures, such as entrance and exit management to controlled areas and implementation of access restrictions.

Disclosure, correction, suspension of use, etc. of personal information

• When we receive a request from a person to disclose, correct, or suspend the use of his/her own personal information, we will respond to the request within reasonable limits after verifying his/her identity.

Compliance with laws and regulations

• We will comply with laws and regulations related to the handling of personal information and will continuously review and improve the content of this Personal Information Protection Policy.

Handling of personal information held by Tatsuno Corporation

Purposes of use

We will use the personal information we receive for the following purposes:

(1) Personal information about customers, suppliers and other business partners

• Proposal and provision of our products or services
• Responses to inquiries about our products or services and to requests for catalogs
• Marketing, development, promotion and improvement of our products or services
• Responses to inquiries regarding the adoption of procurement items
• Various announcements about our company, invitations to and reviews of exhibitions and other events, and requests for questionnaires
• Implementation of measures by using data analysis to improve the relationship between our company and customers, etc., such as improving this website and delivering direct mail and advertisements, etc.
• Other purposes agreed upon in advance

(2) Personal Information about shareholders

•  Dealing with matters for or in connection with the exercise of rights or the fulfillment of obligations pursuant to the Companies Act.
• Sending and communication of annual reports and other handouts
• Shareholder management, such as creating shareholder data in accordance with prescribed standards based on various laws and regulations, etc.
• Execution of administrative work related to the preparation and submission of payment records

(3) Personal information about government office staff, public officers, etc.

• Contacts, reports, inquiries, etc. necessary for business with government and municipal offices

(4) Personal information about participants and members of organizations we are affiliated with

• Management of collaborative work and associated communication, consultation, consideration, provision of information, and delivery and receipt of handouts and other materials.

(5) Personal information about residents living near our facilities

• Contact as needed for emergencies and other cases

(6) Personal information regarding the subjects of security cameras installed within our facilities

• Prevention of crime and maintenance of safety and security within our facilities

(7) Personal information about employees, etc.

• Personnel and labor affairs, compensation calculation, employment management and performance management, contact with employees, etc.
• Use of health information only for purposes that are beneficial to employees, such as maintaining and promoting their health
• Provision of personal information to the company to which our employees are seconded or dispatched on the assumption that the information will be used only to the extent necessary for labor management, etc. at the company

(8) Personal information about retired individuals, etc.

• Retirement pension and other payments
• Necessary communications for social gathering activities, such as invitations to work reunions, etc.
• Necessary contact for memorial services for the deceased
• Provision of information concerning our company’s circumstances
• Other matters necessary for managing retired individuals

(9) Personal information about applicants for employment

• Recruitment selection and prospective employee management

Use for purposes other than those mentioned above

If we use personal information for purposes other than those listed above, we will obtain the prior consent of the person concerned. (However, this does not apply to cases permitted by law)

Inquiry, correction, deletion and suspension of use of personal information

When we receive a request from a customer or other person for reference, correction, deletion, suspension of use, or disclosure of third-party records of his/her own personal information, we may confirm that the request is made by the customer, or the person concerned. We will take necessary action to a reasonable extent after identity verification.

Hiromichi Tatsuno President of Tatsuno Corporation